SA PulseSanta Ana Council Record
16May
2023
Special Closed Session, Regular City Council, and Special Housing Authority Meeting · One key issue

The rental registry fee study was received and filed four votes to three, pointing towards a $100 a unit charge that would raise about $3,245,000 and fund 14.4 posts.

Check this moment · 4:50:28
6.7 hours 37 agenda items 35 located in video 56% attributed to a named speaker
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Brief

What happened

Tuesday, May 16, 2023

  1. 01

    Councilmember Bacerra said the study assumes every unit in the city pays and that no budget should be built on that.

    4:15:09
    HousingLabor & workforce
    Explore this issue
    Related agenda item 9

    Receive and File the Rental Registry Fee Study

    Open agenda item →

    Member positions

    Valerie Amezcua
    Valerie AmezcuaVoted no

    Contrasted how quickly this portal was built with how long business licensing has taken.

    4:20:15
    Phil Bacerra
    Phil BacerraVoted no

    Said the study assumes full participation and the arithmetic does not hold.

    4:15:09
    David Penaloza
    David PenalozaVoted no

    Said the cost will land on tenants and that the ordinance was passed before anyone knew the price.

    4:24:01
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Said the fee was built from the staffing needed and defended the programme.

    4:29:18
    Jessie Lopez
    Jessie LopezVoted yes

    Pointed out the charge works out at about four dollars a month.

    4:20:49
  2. 02

    Councilmember Penaloza said landlords will simply pass the charge on to tenants, and staff agreed they are likely to.

    4:23:44
    HousingLabor & workforce
    Explore this issue
    Related agenda item 9

    Receive and File the Rental Registry Fee Study

    Open agenda item →

    Member positions

    Valerie Amezcua
    Valerie AmezcuaVoted no

    Contrasted how quickly this portal was built with how long business licensing has taken.

    4:20:15
    Phil Bacerra
    Phil BacerraVoted no

    Said the study assumes full participation and the arithmetic does not hold.

    4:15:09
    David Penaloza
    David PenalozaVoted no

    Said the cost will land on tenants and that the ordinance was passed before anyone knew the price.

    4:24:01
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Said the fee was built from the staffing needed and defended the programme.

    4:29:18
    Jessie Lopez
    Jessie LopezVoted yes

    Pointed out the charge works out at about four dollars a month.

    4:20:49
  3. 03

    Councilmember Phan answered that she grew up on welfare and housing vouchers and did not find government help frightening, and that the fee was worked out from the staffing needed rather than backwards from a number.

    4:25:38
    HousingLabor & workforce
    Explore this issue
    Related agenda item 9

    Receive and File the Rental Registry Fee Study

    Open agenda item →

    Member positions

    Valerie Amezcua
    Valerie AmezcuaVoted no

    Contrasted how quickly this portal was built with how long business licensing has taken.

    4:20:15
    Phil Bacerra
    Phil BacerraVoted no

    Said the study assumes full participation and the arithmetic does not hold.

    4:15:09
    David Penaloza
    David PenalozaVoted no

    Said the cost will land on tenants and that the ordinance was passed before anyone knew the price.

    4:24:01
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Said the fee was built from the staffing needed and defended the programme.

    4:29:18
    Jessie Lopez
    Jessie LopezVoted yes

    Pointed out the charge works out at about four dollars a month.

    4:20:49
  4. 04

    A $7,706,655 school crossing guard contract was held over to 20 June, five votes to two, so staff could bring back ways to offset the cost.

    5:39:40
    Youth & education
    Explore this issue
    Related agenda item 29

    Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed…

    Open agenda item →

    Member positions

    Benjamin Vazquez
    Benjamin VazquezVoted no

    Said children on city streets are the city's responsibility whatever the district does.

    5:17:31
    Johnathan Ryan Hernandez
    Johnathan Ryan HernandezVoted no

    Moved to approve the agreement and said he would not chastise another elected body.

    5:11:33
    Valerie Amezcua
    Valerie AmezcuaVoted yes

    Would not fund it while the district, with a budget three times the city's, contributes nothing.

    4:58:11
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Moved the delay so staff could return with volunteer options and ways to charge the district.

    5:22:11
    Jessie Lopez
    Jessie LopezVoted yes

    Supported the contract itself but voted for the delay.

    5:14:34
    Phil Bacerra
    Phil BacerraVoted yes

    Said the city cannot keep taking on other agencies' responsibilities.

    5:23:24
    David Penaloza
    David PenalozaVoted yes

    Said the cost should be shared and criticised the school board's spending.

    5:06:17
  5. 05

    Staff confirmed that without a contract there would be no crossing guards at all when school returns in August.

    5:29:40
    Youth & education
    Explore this issue
    Related agenda item 29

    Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed…

    Open agenda item →

    Member positions

    Benjamin Vazquez
    Benjamin VazquezVoted no

    Said children on city streets are the city's responsibility whatever the district does.

    5:17:31
    Johnathan Ryan Hernandez
    Johnathan Ryan HernandezVoted no

    Moved to approve the agreement and said he would not chastise another elected body.

    5:11:33
    Valerie Amezcua
    Valerie AmezcuaVoted yes

    Would not fund it while the district, with a budget three times the city's, contributes nothing.

    4:58:11
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Moved the delay so staff could return with volunteer options and ways to charge the district.

    5:22:11
    Jessie Lopez
    Jessie LopezVoted yes

    Supported the contract itself but voted for the delay.

    5:14:34
    Phil Bacerra
    Phil BacerraVoted yes

    Said the city cannot keep taking on other agencies' responsibilities.

    5:23:24
    David Penaloza
    David PenalozaVoted yes

    Said the cost should be shared and criticised the school board's spending.

    5:06:17
  6. 06

    Councilmember Hernandez and Councilmember Vazquez voted against the delay, saying the council should not play chicken with children's lives.

    5:17:31
    Youth & education
    Explore this issue
    Related agenda item 29

    Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed…

    Open agenda item →

    Member positions

    Benjamin Vazquez
    Benjamin VazquezVoted no

    Said children on city streets are the city's responsibility whatever the district does.

    5:17:31
    Johnathan Ryan Hernandez
    Johnathan Ryan HernandezVoted no

    Moved to approve the agreement and said he would not chastise another elected body.

    5:11:33
    Valerie Amezcua
    Valerie AmezcuaVoted yes

    Would not fund it while the district, with a budget three times the city's, contributes nothing.

    4:58:11
    Thai Viet Phan
    Thai Viet PhanVoted yes

    Moved the delay so staff could return with volunteer options and ways to charge the district.

    5:22:11
    Jessie Lopez
    Jessie LopezVoted yes

    Supported the contract itself but voted for the delay.

    5:14:34
    Phil Bacerra
    Phil BacerraVoted yes

    Said the city cannot keep taking on other agencies' responsibilities.

    5:23:24
    David Penaloza
    David PenalozaVoted yes

    Said the cost should be shared and criticised the school board's spending.

    5:06:17
  7. 07

    The council also gave a first reading to Sunshine Ordinance changes requiring earlier and better notice of development meetings, and pulled the affordable housing exemption resolutions at the city attorney's request.

    6:00:07
    Land useEnvironment & water
    Explore this issue
    Related agenda item 30

    Ordinance Amendment No. 2023-01 Amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to…

    Open agenda item →

    No named councilmember contribution could be reliably linked to this item.

How this brief was made

The current summaries were prepared during an in-session review of the transcripts. This prototype shows only sentences with a timestamp citation. 0 uncited sentences were withheld from this page.

Focus

Where they differed

Splits in votes or reasoning

Split voteon “Receive and File the Rental Registry Fee Study”4:50:28

The rental registry fee study was received and filed four votes to three, the dissenters disputing that every unit in the city would actually pay.

Valerie Amezcua
Valerie AmezcuaVoted no4:20:15

Contrasted how quickly this portal was built with how long business licensing has taken.

Phil Bacerra
Phil BacerraVoted no4:15:09

Said the study assumes full participation and the arithmetic does not hold.

David Penaloza
David PenalozaVoted no4:24:01

Said the cost will land on tenants and that the ordinance was passed before anyone knew the price.

Thai Viet Phan
Thai Viet PhanVoted yes4:29:18

Said the fee was built from the staffing needed and defended the programme.

Jessie Lopez
Jessie LopezVoted yes4:20:49

Pointed out the charge works out at about four dollars a month.

Split voteon “Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed…”5:39:40

Whether to approve the crossing guard contract or hold it over to press the school district to pay a share; the delay carried five votes to two.

Benjamin Vazquez
Benjamin VazquezVoted no5:17:31

Said children on city streets are the city's responsibility whatever the district does.

Johnathan Ryan Hernandez
Johnathan Ryan HernandezVoted no5:11:33

Moved to approve the agreement and said he would not chastise another elected body.

Valerie Amezcua
Valerie AmezcuaVoted yes4:58:11

Would not fund it while the district, with a budget three times the city's, contributes nothing.

Thai Viet Phan
Thai Viet PhanVoted yes5:22:11

Moved the delay so staff could return with volunteer options and ways to charge the district.

Jessie Lopez
Jessie LopezVoted yes5:14:34

Supported the contract itself but voted for the delay.

Phil Bacerra
Phil BacerraVoted yes5:23:24

Said the city cannot keep taking on other agencies' responsibilities.

David Penaloza
David PenalozaVoted yes5:06:17

Said the cost should be shared and criticised the school board's spending.

Agenda

Every item

37 items in agenda order

1
Closed Session Items

Closed-session conference with legal counsel

Not located
  • The council met privately about existing litigation against the city.2:30:01
Official agendaSupplied summaryNot located
Full official agenda title

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. City of Santa Ana v. United California Bank Realty Corporation , Orange County Superior Court Case No. 30-2021-01184614

2
Closed Session Items

Closed-session labor negotiations with city employee organizations

Not located
Labor & workforce
  • The council met privately with its labour negotiator, and the city attorney reported no action that had to be announced.2:30:01
Official agendaSupplied summaryNot located
Full official agenda title

CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Jason Motsick, Human Resources Executive Director Employee Organizations: Santa Ana Police Officers Association (POA) Service Employees’ International Union (SEIU) Confidential Association of Santa Ana (CASA) Santa Ana Management Association (SAMA)

1
Ceremonial Presentations

Proclamation presented by Mayor Pro Tem Lopez and Councilmember Phan to Santa Ana’s Public Works Agency declaring May 21-27, 2023…

2:32:48
  • Mayor Pro Tem Lopez and Councilmember Phan presented a proclamation to the public works agency for National Public Works Week, noting the team answers most app reports within a day.2:38:12
Official agendaSupplied summaryClerk timestamp
Full official agenda title

Proclamation presented by Mayor Pro Tem Lopez and Councilmember Phan to Santa Ana’s Public Works Agency declaring May 21-27, 2023, as National Public Works Week

2
Ceremonial Presentations

City Tile presented by Councilmember Bacerra to Mark McLoughlin for Outstanding Contributions to the Community

2:45:42
  • Councilmember Bacerra presented a city tile to Mark McLoughlin, one of the city's longest serving commissioners.2:46:06
Official agendaSupplied summaryClerk timestamp
3
Ceremonial Presentations

Proclamation presented by Councilmember Penaloza declaring May 14-20, 2023, as National Police Week

3:00:24
  • Councilmember Penaloza presented a proclamation declaring 14 to 20 May National Police Week.3:00:31
Official agendaSupplied summaryClerk timestamp
4
Ceremonial Presentations

Proclamation presented by Councilmember Vazquez to Santa Ana Active Streets declaring May 2023, as National Bike Month

2:52:26
  • Councilmember Vazquez presented a proclamation to Santa Ana Active Streets declaring May National Bike Month.2:52:38
Official agendaSupplied summaryClerk timestamp
5
Staff Presentations

Homelessness Update

3:06:27
Homelessness
  • The homelessness update was put off to the first meeting in June so a fuller report could be given.3:06:28
Official agendaSupplied summaryClerk timestamp
6
Consent Calendar

Excused Absences

4:05:56
  • A routine item excusing members who missed earlier meetings, approved with the rest of the consent calendar.4:12:17
Official agendaSupplied summaryMatched to recordingCity Clerk’s Office
Official recommendation
  1. Excuse the absent members
7
Consent Calendar

Appoint Keith Carpenter Nominated by Councilmember Phan as the Ward 1 Representative to the Police Oversight Comission for a…

4:12:34
Police oversight
  • Keith Carpenter was appointed to the police oversight commission as the Ward 1 representative, seven votes to nothing.4:08:53
Official agendaSupplied summaryClerk timestampCity Clerk’s Office
Full official agenda title

Appoint Keith Carpenter Nominated by Councilmember Phan as the Ward 1 Representative to the Police Oversight Comission for a Full-Term Expiring on December 10, 2024

Official recommendation
  1. Appoint Keith Carpenter to the Police Oversight Commission as the Ward 1 representative and administer the Oath of Office
8
Consent Calendar

Minutes from the Special Closed Session and Regular Meetings of October 4, 2022 and October 18, 2022

4:06:09
  • The written record of the meetings of 4 and 18 October 2022.4:12:17
Official agendaSupplied summaryConsent blockCity Clerk’s Office
Official recommendation
  1. Approve minutes
9
Consent Calendar

Receive and File the Rental Registry Fee Study

4:12:41
HousingLabor & workforce
Split voteSee member positions →
  • The rental registry fee study, which sets out what it would cost to run the rent stabilization and just cause eviction ordinance.4:12:43
  • Councilmember Bacerra said the recommended $100 a unit only raises $3,245,000 and funds 14.4 posts if every apartment in the city pays, which nobody expects of business licences either.4:15:09
  • Councilmember Penaloza said the charge will cost tenants and landlords about $1,600,000 each a year, and staff agreed landlords are likely to pass half on.4:23:44
  • Councilmember Phan said she grew up on welfare, housing vouchers and grants, that government help is not something to fear, and established the fee was built up from the staffing needed rather than set first.4:29:18
  • Mayor Pro Tem Lopez pointed out the charge works out at four dollars and seventeen cents a month.4:20:49
  • Mayor Amezcua asked why the registry could be automated quickly when business licensing has taken years, and staff said the portal should be live by 1 July.4:20:15
  • It was received and filed four votes to three.4:50:28
Official agendaSupplied summaryClerk timestampCommunity Development Agency
Official recommendation
  1. Receive and file the Rental Registry Fee Study identifying the appropriate Rental Registry Fee to recover all costs associated with the Rent Stabilization and Just Cause Eviction Ordinance
10
Consent Calendar

Periodic Quarterly Report of Investments as of March 31, 2023

4:06:09
  • The quarterly report on the city's investments to the end of March.4:12:17
Official agendaSupplied summaryConsent blockFinance and Management Services
Official recommendation
  1. Receive and file
11
Consent Calendar

Fiscal Year 2022-2023: Third Quarter Budget Update and Appropriation Requests

4:06:09
Housing
  • The third quarter budget update and appropriation requests, which passed four votes to two.4:52:30
Official agendaSupplied summaryConsent blockFinance and Management Services
Official recommendation
  1. Receive and file the fiscal year 2022-2023: Third Quarter Budget Update
  2. Approve the recommended appropriation adjustments with a net General Fund impact of $1,784,000 ($1,500,000 for Business Interruption Grant, $3,900,000 for Main Library Transformation and Newhope Library Tenant Improvement, and reduction of $3,616,000 transfer from General Fund to the Cannabis Public Benefit Fund) (requires five affirmative votes)
12
Consent Calendar

Receive and File the Certification of Approval by City Engineer of the Final Tract Map 2022-1, County Tract Map No. 19142 (830 South…

4:10:57
Land use
  • Certification of the final tract map for 830 South Harbor Boulevard, with Councilmember Phan recused.4:12:17
Official agendaSupplied summaryMatched to recordingPublic Works Agency
Full official agenda title

Receive and File the Certification of Approval by City Engineer of the Final Tract Map 2022-1, County Tract Map No. 19142 (830 South Harbor Blvd.) (Applicant: City Ventures and MAS Investments LP)

Official recommendation
  1. Receive and file the certification of approval by City Engineer of the Final Tract Map 2022-1
13
Consent Calendar

Award a Purchase Order to Galls, LLC for Body Armor Protective Vests for the Santa Ana Police Department in the Amount of $135,474…

4:06:09
  • A purchase order of $135,474 to Galls for police body armour.4:12:17
Official agendaSupplied summaryConsent blockPolice Department
Full official agenda title

Award a Purchase Order to Galls, LLC for Body Armor Protective Vests for the Santa Ana Police Department in the Amount of $135,474 (Specification No. 23-086) (Non-General Fund)

Official recommendation
  1. Authorize a one-time award and payment to Galls, LLC for the procurement of 35 body armor protective vests in the amount of $135,474, subject to non-substantive changes approved by the City Manager and City Attorney
14
Consent Calendar

Award a Blanket Order Contract to BorderLAN, Inc. for Computer Endpoint Protection Software, in an amount not to exceed $200,000…

4:06:09
  • A blanket contract of up to $200,000 with BorderLAN for computer security software.4:12:17
Official agendaSupplied summaryConsent blockInformation Technology
Full official agenda title

Award a Blanket Order Contract to BorderLAN, Inc. for Computer Endpoint Protection Software, in an amount not to exceed $200,000 (Specification No. 22-060) (Non-General Fund)

Official recommendation
  1. Award Blanket Order Contract to BorderLAN, Inc. for Endpoint Protection Software Subscription Services for a three-year period expiring May 31, 2026, in an amount not to exceed $200,000, subject to non-substantive changes approved by the City Manager and City Attorney
15
Consent Calendar

Approve and Amend an Agreement with Infor (US) LLC For Lawson Financial System Maintenance, Services, and Software Licenses in an…

4:06:09
  • An amended agreement with Infor for maintenance and licences on the city's financial system.4:12:17
Official agendaSupplied summaryConsent blockInformation Technology
Full official agenda title

Approve and Amend an Agreement with Infor (US) LLC For Lawson Financial System Maintenance, Services, and Software Licenses in an Amount not to Exceed $1,216,709.87 (Non-General Fund)

Official recommendation
  1. Authorize the City Manager to amend an agreement with Infor (US) LLC for Lawson financial system maintenance, services, and software licenses in an amount not to exceed $1,216,709.87 over a two-year period beginning June 1, 2023 through June 30, 2025, with a one-year optional renewal, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
16
Consent Calendar

Approve a First Amendment to Agreements with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc. for…

6:01:35
Housing
  • First amendments to the on-call affordable housing consultancy agreements with three firms.4:12:17
  • Councilmember Phan later moved to reconsider it, wanting the agreements approved but one vendor kept off the city's work in light of a colleague's concerns.6:00:21
Official agendaSupplied summaryClerk timestampCommunity Development Agency
Full official agenda title

Approve a First Amendment to Agreements with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc. for On-Call Affordable Housing Financial, Analytical, and Advisory Services on an As–Needed Basis in a Shared Amount not to exceed $500,000 (related to Housing Authority Agenda Item No. 2)

Official recommendation
  1. Authorize the City Manager to execute a First Amendment to three joint on-call consultant agreements for affordable housing financial, analytical, and advisory services with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc. to add an additional $250,000 and to extend the term for two years until November 1, 2026, for a total shared amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
17
Consent Calendar

Amend Agreement with Mekong Printing dba MK Printing, Inc. to Increase the Agreement by $60,000 for a New Total Agreement Amount not…

4:06:09
  • An extra $60,000 for MK Printing.4:12:17
Official agendaSupplied summaryConsent blockFinance and Management Services
Full official agenda title

Amend Agreement with Mekong Printing dba MK Printing, Inc. to Increase the Agreement by $60,000 for a New Total Agreement Amount not to Exceed $675,000 and to Extend the Term to June 30, 2024 (General Fund)

Official recommendation
  1. Authorize the City Manager to execute a second amendment to the agreement with Mekong Printing dba MK Printing Inc. to provide citywide offset printing services, increasing the agreement amount by $60,000 ($30,000 annually for the remaining term) for a new total agreement amount of $675,000 and extending the term from June 3, 2024 to June 30, 2024, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
18
Consent Calendar

Approve an Amendment to the FY 2022-23 Capital Improvement Program for $483,584 and Award a Construction Contract to California…

4:06:09
Environment & water
  • A capital programme amendment of $483,584 and a construction contract with California Professional Engineering.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve an Amendment to the FY 2022-23 Capital Improvement Program for $483,584 and Award a Construction Contract to California Professional Engineering, Inc. in the Amount of $358,210 for the Riverview Neighborhood Street Lighting Project, with an Estimated Project Delivery Cost of $483,584 (Project No. 23-6030) (General Fund)

Official recommendation
  1. Approve an amendment to the FY 2022-23 Capital Improvement Program to include $483,584 in construction funds for the Riverview Neighborhood Street Lighting Project (Project No. 23-6030)
  2. Award a construction contract to California Professional Engineering, Inc, the lowest responsible bidder in accordance with the base bid in the amount of $358,210, for the construction of the Riverview Neighborhood Street Lighting Project for a term beginning May 16, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney
  3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $483,584, which includes $258,210 for the construction contract, $53,732 for contract administration, inspection and testing, and a $71,642 contingency for unanticipated or unforeseen work
  4. Determine these actions are exempt from further review pursuant to the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-181475 was filed for the project
19
Consent Calendar

Approve an Appropriation Adjustment and Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $2,954,000 for…

4:06:09
TransportationBudgetEnvironment & water
  • An appropriation and a construction contract of $2,954,000 with Onyx Paving for local street work.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve an Appropriation Adjustment and Award a Construction Contract to Onyx Paving Company, Inc. in the Amount of $2,954,000 for the Local Street Preventative Maintenance FY 22-23 Project with an Estimated Project Delivery Cost of $3,840,200 (Project No. 23-6907) (Non-General & General Fund)

Official recommendation
  1. Approve an appropriation adjustment recognizing prior-year fund balance of $248,391 in the Public Works-Storm Drain Construction Area III, Prior Year Carry Forward revenue account, and appropriating the same amount into the Public Works-Storm Drain Construction, Improvements Other Than Buildings expenditure account (requires five affirmative votes)
  2. Authorize the reallocation of unspent Drainage Area Fee funds from various projects: $38,609 from D-03 Channel Repair at Alton Avenue, $248,391 from Local Drainage Area III, $171,343 from Local Street Preventative Maintenance FY 19-20, $98,516 from Local Street Preventative Maintenance FY 20-21, and $505,341 from Local Street Preventative Maintenance FY 21-22 for a total of $1,062,200 to the Local Street Preventative Maintenance FY 22-23 Project, completing the project’s funding requirement
  3. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid and add alternate in the amount of $2,954,000 for construction of the Local Street Preventative Maintenance FY 22-23 Project, for a term beginning May 16, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney
  4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,840,200, which includes $2,954,000 for the construction contract; $443,100 for contract administration, inspection, and testing; and a $443,100 project contingency for unanticipated or unforeseen work
  5. Determine these actions are exempt from further review pursuant to the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-03 was filed for project 23-6907
20
Consent Calendar

Approve Agreements with Kimley-Horn, Tetra Tech, Huitt-Zollars, Inc., RICK Engineering Company, Mark Thomas & Company, Inc., Psomas…

4:06:09
  • On-call engineering agreements with eight firms.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve Agreements with Kimley-Horn, Tetra Tech, Huitt-Zollars, Inc., RICK Engineering Company, Mark Thomas & Company, Inc., Psomas, Ardurra Group, Inc., CWE, Willdan Engineering, X Engineering & Consulting, Inc., Kleinfelder, Inc., IDS Group, Inc., TAIT & Associates, Inc., Alta Planning + Design, Inc., and KPFF Consulting Engineers for On-Call Engineering Services in an Aggregate Amount Not to Exceed $5,000,000, for up to a Five-Year Term (Non-General Fund)

Official recommendation
  1. Authorize the City Manager to execute agreements with Kimley-Horn, Tetra Tech, Huitt-Zollars, Inc., RICK Engineering Company, Mark Thomas & Company, Inc., Psomas, Ardurra Group, Inc., CWE, Willdan Engineering, X Engineering & Consulting, Inc., Kleinfelder, Inc., IDS Group, Inc., TAIT & Associates, Inc., Alta Planning + Design, Inc., and KPFF Consulting Engineers to provide on-call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three-year term beginning May 16, 2023 and expiring on May 16, 2026, with the provision for one, two-year extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
21
Consent Calendar

Approve Agreements with David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS…

4:06:09
  • On-call landscape architecture agreements with several firms.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve Agreements with David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. for On-Call Landscape Architectural Services in an Aggregate Amount Not to Exceed $5,000,000 for up to a Five-Year Term (General Fund and Non-General Fund)

Official recommendation
  1. Authorize the City Manager to execute agreements with David Evans and Associates, Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. to provide on-call landscape architectural services, for a shared aggregate amount not to exceed $5,000,000, for a three-year term beginning May 16, 2023 and expiring May 15, 2026, with provisions for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
22
Consent Calendar

Approve License Agreement with Greyhound Lines, Inc

4:06:09
  • A licence agreement with Greyhound Lines.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Official recommendation
  1. Authorize the City Manager to execute a site license agreement with Greyhound Lines, Inc. for the rental of one bus bay, for a one-year period beginning June 1, 2023 and expiring May 31, 2024, with four, one-year optional renewals, at a monthly rate of $4,500, for a total amount of $54,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
23
Consent Calendar

Approve an Amendment to the Agreement with EcoNomics, Inc. to Modify the Scope of Work for Solid Waste Consultant Services, Increase…

4:06:09
Environment & water
  • An amended scope and larger agreement with EcoNomics for solid waste consultancy.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve an Amendment to the Agreement with EcoNomics, Inc. to Modify the Scope of Work for Solid Waste Consultant Services, Increase the Agreement Capacity in an Amount Not to Exceed $634,345, and Exercise the One-Year Extension (Non-General Fund)

Official recommendation
  1. Authorize the City Manager to execute the fourth amendment to the agreement with EcoNomics Inc. to expand the solid waste consulting services scope of work, increase the total compensation by $574,345, with a contingency of $60,000, for a total additional amount not to exceed $634,345, and exercise the one-year extension expiring June 30, 2024, with option to extend the term for one additional year, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
24
Consent Calendar

Approve an Amendment to the Agreement with HF&H Consultants, LLC to Expand the Solid Waste Consultant Services Scope of Work…

4:06:09
Environment & water
  • An expanded scope and larger agreement with HF and H Consultants for solid waste consultancy.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve an Amendment to the Agreement with HF&H Consultants, LLC to Expand the Solid Waste Consultant Services Scope of Work, Increase the Agreement Amount by $234,000, and Exercise the One-Year Term Extension (Non-General Fund)

Official recommendation
  1. Authorize the City Manager to execute the fourth amendment to the agreement with HF&H Consultants, LLC to expand the solid waste consulting services scope of work, increase the total compensation by $195,000, plus a contingency of $39,000, for a total additional amount not to exceed $234,000, and exercise the one-year term extension expiring June 30, 2024, with an option to extend the term for one additional year, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
25
Consent Calendar

Approve an Appropriation Adjustment and Approve an Agreement with Butier Engineering, Inc. for a Total Amount Not to Exceed $500,000…

4:53:01
BudgetEnvironment & water
  • An appropriation and an agreement of up to $500,000 with Butier Engineering.4:55:28
  • It passed six votes to nothing with one member out of the room.4:55:28
Official agendaSupplied summaryClerk timestampPublic Works Agency
Full official agenda title

Approve an Appropriation Adjustment and Approve an Agreement with Butier Engineering, Inc. for a Total Amount Not to Exceed $500,000 for Construction Engineering Services for San Lorenzo Sewage Lift Station (Non-General Fund)

Official recommendation
  1. Approve an appropriation adjustment recognizing prior-year fund balance of $500,000 in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry Forward revenue account, and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account. (requires five affirmative votes)
  2. Authorize the City Manager to execute an agreement with Butier Engineering, Inc. for construction engineering services, for a total agreement amount of $500,000 subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX)
  3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program for $500,000 in construction funds for the San Lorenzo Sewer Lift Station Project (06-3510)
26
Consent Calendar

Approve Appropriation Adjustment Accepting Drinking Water State Revolving Fund Loan Funds for the Automated Metering Infrastructure…

4:06:09
Environment & waterBudget
  • An appropriation accepting state revolving fund loan money for the automated water metering project.4:12:17
Official agendaSupplied summaryConsent blockPublic Works Agency
Full official agenda title

Approve Appropriation Adjustment Accepting Drinking Water State Revolving Fund Loan Funds for the Automated Metering Infrastructure Project in the Amount of $10,117,365 (Non-General Fund)

Official recommendation
  1. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $10,117,365 into the Acquisition & Construction, Water Utility Water Division Capital Expense, Financing Proceeds/Reserve Appropriation revenue accounts and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project/Reserve Appropriation expenditure accounts for current and future year expenditures. (requires five affirmative votes)
27
Consent Calendar

Adopt a Resolution Approving the Water Supply Assessment for the Cabrillo Town Center Project Located at 1901 East Fourth Street

3:07:23
Environment & water
  • A resolution approving the water supply assessment for the Cabrillo Town Center project on East Fourth Street, with Councilmember Phan recused.4:12:17
Official agendaSupplied summaryMatched to recordingPublic Works Agency
Official recommendation
  1. Adopt a resolution approving the Water Supply Assessment for the Cabrillo Town Center project located at 1901 East Fourth Street. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE WATER SUPPLY ASSESSMENT FOR THE PROPOSED CABRILLO TOWN CENTER PROJECT
28
Consent Calendar

Resolutions of the City of Santa Ana City Council Exempting all Eligible Properties in the City of Santa Ana from the Requirements…

2:33:00
Land useEnvironment & water
  • Resolutions exempting eligible properties from a state housing statute, pulled at the city attorney's request so she could review correspondence from a state agency.2:33:27
  • The council voted five to two to bring it back on 20 June.2:36:20
Official agendaSupplied summaryMatched to recordingPlanning and Building Agency
Full official agenda title

Resolutions of the City of Santa Ana City Council Exempting all Eligible Properties in the City of Santa Ana from the Requirements of Assembly Bill 2011 and Senate Bill 6 Pursuant to California Government Code Sections 65912.114, 65912.124, and 65852.24

Official recommendation
  1. 1) Adopt a resolution exempting all eligible properties in the City of Santa Ana from the requirements of Assembly Bill 2011 and Senate Bill 6 pursuant to California Government Code sections 65912.114 and 65912.124. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114(i) and 65912.124(i) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTIONS 65912.114 AND 65912.124 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment). 2) Adopt a resolution exempting all eligible properties in the City of Santa Ana from the requirements of Assembly Bill 2011 and Senate Bill 6 pursuant to California Government Code Section 65852.24. RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY OF SANTA ANA EXERCISING ITS RETENTION OF LOCAL LAND USE CONTROL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65852.24(e) AND EXEMPTING CERTAIN PARCELS FROM CALIFORNIA GOVERNMENT CODE SECTION 65852.24 BASED UPON WRITTEN FINDINGS (includes determination that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment)
29
Business Calendar

Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed…

4:55:52
Youth & education
Split voteSee member positions →
  • An agreement of up to $7,706,655 with All City Management Services for the school crossing guard programme, covering 55 guards at forty schools in three districts.4:56:44
  • Mayor Amezcua said she would not support it because the school district's budget is three times the city's and it contributes nothing.4:58:11
  • Councilmember Penaloza said the cost should be shared and criticised the school board's own spending.5:06:17
  • Councilmember Bacerra established that the district splits nothing with the city, and asked whether speed bumps near campuses would do some of the same work.5:10:21
  • Councilmember Hernandez said he would not spend his time chastising another elected body and moved to approve the agreement as presented.5:11:33
  • Councilmember Vazquez said children walking on city streets and pavements are the city's responsibility whatever the district does.5:17:31
  • Mayor Pro Tem Lopez supported the contract, saying she would never leave children to cross a major road alone and that the city could be liable.5:14:34
  • Councilmember Phan moved instead to hold the item to 20 June so staff could bring back volunteer options and ways to charge the district for other services.5:22:11
  • Staff confirmed that without an agreement there would be no crossing guards when school returns in August.5:29:40
  • The continuance carried five votes to two.5:39:40
Official agendaSupplied summaryClerk timestampPublic Works Agency
Full official agenda title

Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed $7,706,655 for up to a Five-Year Term (General Fund)

Official recommendation
  1. Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the total amount not to exceed $7,706,655 for a three-year term beginning July 1, 2023 and expiring June 30, 2026, with an option for up to two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX)
30
Business Calendar

Ordinance Amendment No. 2023-01 Amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to…

5:40:06
Land useEnvironment & water
  • First reading of amendments to the Sunshine Ordinance on notice, meeting format and transparency for community meetings about development projects.5:40:52
  • Councilmember Bacerra moved it with three drafting corrections so the ordinance refers consistently to the city's project webpage.5:51:49
  • Councilmember Phan questioned extending the notice radius to 2,000 feet for projects as small as 25 units, given the cost of posting in several languages, and left it after staff explained the reasoning.5:54:38
  • She also confirmed staff can request Spanish interpretation without waiting for a resident to ask.5:58:03
  • Mayor Pro Tem Lopez said several of the changes were proposed in 2021 and did not go forward then, and that a recent project exposed the gaps.5:58:35
  • It passed six votes to nothing with one member absent.6:00:07
Official agendaSupplied summaryClerk timestampPlanning and Building Agency
Full official agenda title

Ordinance Amendment No. 2023-01 Amending Article II.II of Chapter 2 (Sunshine Ordinance) of the Santa Ana Municipal Code Related to Noticing, Meeting Format, and Transparency Measures for Community Meetings for Certain Development Projects

Official recommendation
  1. Conduct a first reading and adopt Ordinance Amendment No. 2023-01 amending Section 2-153 in Article II.II of Chapter 2 of the Santa Ana Municipal Code. ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLES II.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE (includes determination that this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment)
31
Business Calendar

Ordinance Amending City Manager’s Contracting Authority for Public Works and Non-Public Works Contracts Under Chapter 2, Article VII…

6:05:40
Land useEnvironment & water
  • First reading of an ordinance raising the city manager's contracting authority, taking public works contracts from $250,000 to $750,000.6:10:06
  • Councilmember Bacerra added a new subsection requiring every contract the city manager signs to be posted on the city website with search, noting only one other city in the county does that.6:15:55
Official agendaSupplied summaryClerk timestampPublic Works Agency
Full official agenda title

Ordinance Amending City Manager’s Contracting Authority for Public Works and Non-Public Works Contracts Under Chapter 2, Article VII and Article VII.II and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code

Official recommendation
  1. Approve the first reading of an ordinance amending Articles VII and VII.II of Chapter 2 regarding the City Manager’s contracting authority and City purchasing rules and regulations, and Article VIII of Chapter 33 regarding Public Works construction rules and regulations of the Santa Ana Municipal Code as follows: i) Amend Section 2-748 of Chapter 2, Article VII concerning the City Manager’s Contracting Authority: (1) Public Works contracts to increase from $250,000 to $750,000; (2) emergency public works construction contracts to increase from $100,000 to $750,000; and (3) Non-Public Works and Public Works contract change orders authority increase from 10 percent or $25,000, whichever is greater, to 20 percent. ii) Amend Section 2-803 to 2-807 of Chapter 2, Articles VII.II concerning Purchasing Rules and Regulations: (1) Clarifying language administrative in nature; (2) Extending local vendor preference to increase from procurement between $5,000 and $100,000 to procurement between $15,000 and $100,000; (3) For administrative contracts to increase from $5,000 to $15,000; (4) For informal contracts to increase from $5,000 and $25,000 to $15,000 and $50,000; (5) For formal contracts to increase from $25,000 to $50,000; (6) For no-bid purchases to increase from $25,000 to $50,000; and (7) Add language to coincide with current practices for awarding service contracts. iii) Amend Section 33-203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations: (1) Housekeeping language administrative in nature. ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLES VII AND VII.II OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING CITY MANAGER’S CONTRACTING AUTHORITY AND CITY PURCHASING RULES AND REGULATIONS, AND ARTICLE VII OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING PUBLIC WORKS CONSTRUCTION RULES AND REGULATIONS (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) as it is exempt from CEQA review pursuant to sections 15061(b)(3) and 15061(b)(5) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment)
32
Business Calendar

Ordinance Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to…

6:16:43
Land useEnvironment & water
  • The ceremonial street naming ordinance, back after being continued in March, limiting a naming to two contiguous blocks of one street with a sign at each end.6:18:04
Official agendaSupplied summaryClerk timestampPublic Works Agency
Full official agenda title

Ordinance Amending Article XI of Chapter 33 of the Santa Ana Municipal Code (Streets Sidewalks and Public Works) Related to Ceremonial Street Naming (continued from City Council meeting of March 7, 2023, Item No. 17)

Official recommendation
  1. Approve first reading of an ordinance amending Article XI of Chapter 33 of the Municipal Code relating to ceremonial street naming. ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XI OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC WORKS) RELATING TO CEREMONIAL STREET NAMING (includes determination that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change to the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in Section 15378 of the CEQA Guidelines)
33
Councilmember Requested Items

Discuss and Consider Directing the City Manager to Develop and Implement an Employee Anniversary Pin and Recognition Policy – Mayor…

6:21:21
  • Mayor Amezcua asked the city manager to develop a policy for employee anniversary pins and recognition.6:26:27
Official agendaSupplied summaryClerk timestamp
Full official agenda title

Discuss and Consider Directing the City Manager to Develop and Implement an Employee Anniversary Pin and Recognition Policy – Mayor Amezcua and Councilmember Phan

1
Consent Calendar

Excused Absences

6:25:19
Housing
  • A routine item excusing absent housing authority members.4:12:17
Official agendaSupplied summaryConsent blockCity Clerk’s Office
Official recommendation
  1. Excuse the absent members
2
Consent Calendar

Approve a First Amendment to Agreements with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc. for…

6:25:19
Housing
  • The housing authority's own first amendments to the on-call affordable housing consultancy agreements.4:12:17
Official agendaSupplied summaryConsent blockCommunity Development Agency
Full official agenda title

Approve a First Amendment to Agreements with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc. for On-Call Affordable Housing Financial, Analytical, and Advisory Services on an As–Needed Basis in a Shared Amount not to exceed $500,000 (related to City Council Agenda Item No. 16)

Official recommendation
  1. Authorize the Executive Director to execute a First Amendment to three joint on-call consultant agreements for affordable housing financial, analytical, and advisory services with Keyser Marston Associates, Inc., David Paul Rosen & Associates, and RSG, Inc., to add an additional $250,000 and to extend the term for two years until November 1, 2026, for a total shared amount not to exceed $500,000, subject to non-substantive changes approved by the Executive Director and Authority General Counsel
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